Experience certificate format for Qatar DHP and PSV: what the letter must show, with a sample

What must an experience certificate show?

DHP's Guidelines for Nurses ask for "recent work experience certificates with issue date, required as per the applicant's scope of practice"; its Guidelines for Physicians ask for "the recent last 5 years work experience certificates (with an issue date)". The PSV provider then asks each employer to confirm what the letter says. DataFlow's DHP form asks, for every employer, the employer's name and country, your start date, end date, and job title or department; AVS asks for employment "Details as per the experience" certificate.

So a letter that verifies cleanly shows the following. The issue date comes from DHP and the employer, dates and title from DataFlow's form; the rest is our advice, to make the employer's confirmation straightforward:

Licences matter too. DHP's Guidelines for Physicians say a "Practitioner working in a healthcare facility without a license will not be eligible for registration/licensing in the state of Qatar" – make sure both you and the facility were licensed for the period. Both sets of guidelines ask for your licences "accompanying the required years of work experience" (for nurses, "if applicable").

A sample experience certificate

Hand this to your HR office as a starting point. It is our suggestion, not a DHP or provider template – HR should use its own letterhead and wording, as long as the facts match its records.

[Hospital letterhead – full name, address, phone, official e-mail] >Date of issue: [DD Month YYYY] >Experience Certificate >This is to certify that [full name as in passport], holder of passport number [number], has been employed by [hospital full name], [city, country], as follows: >– [Job title], [Department], from [DD Month YYYY] to [DD Month YYYY], full-time, permanent. >– [Second title, if any], [Department], from [DD Month YYYY] to [DD Month YYYY / to date], full-time, permanent. >During this period [he/she] held [council] registration number [number]. >This certificate is issued at [his/her] request for the purpose of licensing with the Department of Healthcare Professions, Ministry of Public Health, Qatar. >[Name], [Title – HR Manager / Medical Director / Director of Nursing][Signature and official stamp] · [official e-mail] · [phone]

Which mistakes send a file back?

• Years only, or month and year only. The provider confirms dates with the employer; a vague letter can lead to a query or a Discrepancy.
• Dates that differ from your CV. Physicians submit a CV "as per DHP C.V template", and DHP's Guidelines for Physicians say any experience certificate "that was not submitted/mentioned in the C.V in the first evaluation application will not be considered" later. Make the CV, the form and every letter say the same thing.
• A title HR does not use. "Charge Nurse" on the letter, "Staff Nurse" in the HR system: the provider reports what HR confirms.
• No issue date, or an old letter for a job you still hold.
• A personal e-mail for the signatory, or a signatory who has left – the provider cannot get a confirmation.
• Missing employers. Every period DHP counts needs a letter. Packages cover the last five years with up to three employers (three years in DataFlow's and QuadraBay's Package E), and DataFlow's form lists employers "starting in order from the last current employer". A fourth employer is an add-on – the PSV fees guide has the prices.

Special cases

• Locum and supervised physicians. At renewal, DHP's Guidelines for Physicians ask locum physicians for a work experience certificate from the Qatar facility, "signed by the medical director, showing the visit details of the locum doctor over the last 2 years". When a GP (supervised) or Assistant Specialty physician applies to change scope, they ask for an experience certificate signed by the medical director "showing the start and end dates of the supervision period (full time 8 hours per day 5 days a week)".
• Agency or outsourced staff. If an agency employed you and placed you at a hospital, ask both for letters: the agency confirms employment, the hospital confirms where and what you worked. Tell the provider which one held your contract. For physicians already licensed in Qatar through a healthcare agency, DHP's Guidelines for Physicians add that work in homes, schools and nurseries beyond six months in the two-year licence cycle "will not be counted by DHP for renewal or change place of work to a licensed healthcare facility".
• A closed employer. Tell the provider before you pay, and give it any body that holds the records – see the follow-up guide.
• Gaps between jobs. A long gap is a DHP question, not a PSV one; DHP's guidelines refer to a break-from-practice policy, with training (nurses) or a supervised practice period (physicians).

Never adjust a letter

Ask HR to correct a wrong date or title; never correct it yourself. DHP's guidelines say the verification report is reviewed at evaluation and that "any misleading information provided will result in further investigations", and in August 2026 Gulf News reported that the Ministry of Public Health had permanently barred 27 people from Qatar's healthcare sector for submitting falsified experience certificates. The Discrepancy guide explains how a genuine error is corrected, and the documents guide lists everything else you upload.